FAQ’s for Non-Profits
How do charities and grassroots organizations in the Hanna area become involved?
Charities, non-profits and worthy causes must be nominated by a member of 100+ Women Who Care Hanna to be considered for a donation. However, We invite organizations to like us on Facebook and provide a brief description of your organization here! (Remember, if you are selected you will have an opportunity to present in depth at a meeting). Members are sometimes looking for a non-profit organization to nominate. A post about your group in our social media discussions and posts can let us know you are out there, and give us a sense of some of the amazing organizations looking for help in our community.
How is the organization that receives the group’s donation chosen?
Only Members in good standing can nominate a local organization for a random drawing prior to the quarterly meeting. Three organizations will be selected and vetted once nominations close, approximately two weeks before the meeting. Representatives of the three organizations will be contacted and asked to give a short five minute presentation at the meeting as to why their organization should receive the donation. We encourage members to participate by nominating local, worthy organizations with a need and a great idea.
Which organizations are eligible for consideration by the group?
In order to be considered for a donation, the organization must be based in and serve citizens in Hanna and/or its’ surrounding areas (Craigmyle, Delia, Hand Hills, Spondin, Youngstown, etc). The organization must be previously established for at least one year (no start-ups). No national or international charities, programs or organizations will be considered as the focus is on contributing to benefit our local communities and the citizens who utilize the services.
An organization that is selected for the group donation may not be considered again for two years. Members nominate an organization for consideration every quarter prior to the meeting date. Nominations are entered into a draw where three are selected and vetted once nominations close. Representatives are asked to make a 5 minute presentation followed by a quick 2 minute question and answer. Once all three organizations have presented, members vote. The organization with the greatest number of votes is the recipient of the funds.
If you feel your organization may be eligible, you will need to have a member submit your nomination.
FAQ’s for Members
I don’t live in the area but I feel a strong connection and want to participate. Can I?
Of course! Be sure to complete the Membership Form and complete your donation. Then, proceed to completing the Member Regrets form. If you would like to assign your vote to a member to be able to vote on your behalf, be sure to indicate on the form. Regardless, we will be happy to include your donation with the others when presented to the non-profit of choice.
Can I bring a friend to the meeting?
OF COURSE!!! We are always seeking additional women who care! So if you bring a friend along who wants to check out a meeting before committing she can! We can almost guarantee she will be wanting to join and if she would like to do that before the votes are counted she can sign up that night and make her donation.
How do I nominate a non-profit?
The charity and non-profit nomination form are sent to registered members only, by email in our electronic newsletter leading up to the meeting. This nomination form is not published publicly and is only available to registered members. If you are a member who hasn’t received a nomination form, please contact us. The local libraries are great resources and have computers, staff and volunteers that will help with completing the online nomination form. If you would like to become a member so you can support the wonderful and inspiring work done by local charities and non-profit organizations, please click on Join Us.
Can I send my donation directly to the chosen non-profit?
Because the goal of 100+ Women Who Care Hanna is to make a large donation on behalf of the whole group, the answer is no. We want to be able to support this endeavour and give $10,000+ dollars at a time to make a large impact in our community with each member’s donation being part of the larger donation. This is the power of joining forces! We also need to be able to track your donations so that you get credit for the donation and remain eligible for submitting charities and voting at future meetings.
Do any of my donations go to administration costs related to 100+ Women Who Care?
Absolutely not! At this point, 100+ Women Who Care Hanna is organized and operated entirely by the steering committee and supported by some very generous sponsors. 100% of the money raised at our meetings goes directly to the selected organizations! Please thank our sponsors when you see them.
How can I become more involved?
Email us or speak to one of us! Let us know your area of interest. We are always looking for more members so the best thing you can do to help is talk to your friends and neighbours about 100+ Women Who Care Hanna. We will accept donations for door prizes at our meetings or take a look at our ongoing Wish List. We may also be looking for guest speakers periodically. Many hands make light work!
Is my donation tax deductible and how do I get a receipt?
Your donation may be tax deductible, but only if a registered non-profit or charitable organization is the recipient of the donation. 100+ Women Who Care Hanna Chapter doesn’t require an organization to be registered in order to be nominated or receive funds.
In order to receive your receipt in a timely manner, please ensure that we have your correct mailing and email address. The receiving organization will send your tax receipt directly to you. We have asked the organizations to have all receipts sent out within 60 days. Please contact them directly if you have not received it.
How does 100+ Women Who Care Hanna communicate with members?
This website will have the most up to date information at all times. We also update Facebook regularly with information. We send an electronic newsletter to all subscribers with information like the next meeting date, venue location and previous recipients. Members will also receive an exclusive newsletter with a link to the quarterly nomination form. If you change your email address please let us know so we can update our records. If these methods don’t work for you, talk to one of the steering committee members and we will work together to accommodate you.
I’m unable to attend a meeting. Can another member cast my vote?
Yes, of course! You can proxy your vote which means that a member, that you have authorized and trust, can cast your vote on your behalf. You must indicate this on your “member regrets” form that you are asked to submit in advance. If you haven’t informed us of your selected proxy, we won’t permit a vote on your behalf.
What should I expect at a meeting?
You will be greeted by the steering committee, asked to sign in at the registration desk where we will confirm receipt of your donation. We like to keep track of member’s attendance as you enter so we can reconcile donations more quickly at the end of the evening. Once your donation is received, you will be given your voting ballot. We may ask you if you would like to have your photo taken and/or a short video of why you became a member. This is totally voluntary.
FAQ’s for those Considering Membership
Can children attend the meeting?
We strongly encourage you to arrange childcare but many of us are moms and we understand that is not always possible. If your child can sit quietly please feel free to bring them along. Don’t forget, our Chapter encourages youth members aged 14-17 at a reduced donation!
Can men attend the meeting?
No. This is a women only social organization, however men are welcome to present their non-profit at the meeting, and we may have male guest speakers from time to time. Men are more than welcome to become contributing members as well. If you would like to help us make an impact, we will graciously pass on your contribution to the non-profit of choice on your behalf.
How do I become a member?
It’s easy! Simply complete a Membership Commitment Form and submit your donation. You can also show up at one of our meetings and sign up at any point during the meeting.